Forms/Checklists

Weekly Timesheet

Employees should use this timesheet form to enter your hours worked. You must submit a completed and approved timesheet to the Payroll office no later than noon (EST) on the Monday following the week worked. For this purpose, the work week for hourly employees starts on Sunday and ends on Saturday. If the Office is closed on a Monday, for a holiday, the payroll sheets must be submittedon Friday at noon (EST) and any weekend hours may be estimated. If the actual hours worked differ from the estimate, an adjustment willbe made on the next payroll period. If the office has an unexpected closing on a Monday due to weather or other unusual event, then timesheets are due no later than noon (EST) on Tuesday.

Status Report

Every employee should generate a weekly status report to document successes and progress on key objectives & projects and identify issues of note/ and submit to their supervisors.List Last Week's Accomplishments, This Week's Goals, Ongoing Projects, Burning Questions/Issues.Not only will it keep your manager apprised of your accounts, projects, time expenditureand focus,but it will remind you of how you spent your time, what you accomplished and why you deserve that nice raise, promotion or bonus at review time.

Leave Request Form

It is imperative that all leave requests, and decisions on leave requests, be made in writing to minimize or defend against claims of unlawful discrimination or other mismanagement in the administration of leave. In cases where further documentation is needed to support a request (e.g., family and medical leave, military family leave), systems should be in place to ensure that the initial request triggers whatever further steps may be necessary before leave can be approved. All leave must be documented by using the Leave Request form. Before requesting paid leave, employees must confirm that the leave to be requested is available by checking the leave balances on their most current pay voucher or through the Human Resources Dept

Once confirmed, the supervisor returns a copy of the approved Leave Request form to the employee, keeps one copy for his or her records and submits a copy to payroll. If the leave is not approved, the supervisor returns a copy of the form to the employee stating the reason the leave was not approved.